Somerville College, University of Oxford ("We") are committed to protecting and respecting your privacy.
This policy (together with our Terms and Conditions and any other documents referred to in them) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us or on our behalf. Certain definitions set out in our Terms and Conditions also apply in this policy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting https://somerville.hubbub.net/ you are accepting and consenting to the practices described in this policy.
Your data will be used by Somerville College for the purposes of communication and marketing activities by post, e-mail, and telephone, unless you indicate otherwise. Your data is held securely in the Oxford University’s shared Development and Alumni Relations System (DARS), which will help ensure your details are up to date and improve our communications with you. Full details on how your data are held and used are set out in our Data Protection Statement at https://www.some.ox.ac.uk/alumniprivacy/ or you can request a hard copy by contacting the Somerville Development Office on 01865 280626
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Woodstock Road, Oxford, OX2 6HD.
Information we may collect from you
We may collect and process the following information from you:
Information you give us.
You may give us information about you by filling in forms on our site https://somerville.hubbub.net/ (the Site) or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the Site, participate in discussions on the Site, use the Site's social media functions, pledge sponsorship monies to a Project, register a Project, and when you report a user, Project or a problem with the Site. The information you give us may include your name, address, phone number, e-mail address, PayPal email address, social media information, pledge information, phone number, personal description, your Gift Aid choices and photograph or avatar. If you wish to alter or remove any of the information you have given us, please log into your account and update your profile, as appropriate.
Information we collect about you.
With regard to each of your visits to the Site we may automatically collect the following information:
technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from the Site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our user service number.
Information we receive from other sources.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.